Instruction on Strengthening Court Registration Work

Article

Lao People's Democratic Republic
Peace, Independence, Democracy, Unity, Prosperity

Provincial Governance Committee No. 5/PGC

Attapeu, May 1, 2016

Order
On Enhancing Attention to Court Registration Work

To: Heads of departments, heads of equivalent agencies around the province, heads of the Provincial Military Command, heads of the Provincial Police Command, branches of commercial banks both state and private, chairmen of the Governance Committees of 5 districts, microfinance institutions, companies, shops, entrepreneurs, and the people throughout the province;

- Pursuant to Article 20, Clause 16 of the Law on Local Governance No. 78/NA, dated March 20, 2025;

- Pursuant to the Law on Court Registration No. 24/NA, dated December 29, 2022;
Pursuant to the Civil Code No. 55/NA, Vientiane Capital, dated December 6, 2018;
- Pursuant to the Prime Minister's Order No. 10/PM, dated April 1, 2016, on strengthening attention to court registry work;
- Pursuant to the letter of the Provincial Justice Department No. 67/PJD, dated February 12, 2026;

Court registry work is a core task with an important role of the justice sector in certifying the accuracy according to reality and law of contracts, documents, or as prescribed by law, according to the voluntary consent of the contracting parties or applicants, aiming to strengthen the rule of law, protect legitimate rights and interests.
Individuals, legal entities and organizations contribute to the maintenance of peace, social order and socio-economic development of the province; through the implementation of the law on notarization, it is found that the awareness and understanding of society regarding the meaning, importance and benefits to be obtained from certification by the notary sector and district notary units are not yet widespread, many sectors still underestimate, leading to many contracts or documents being incorrect, thus being one of the causes of disputes, causing confusion to the party-state organization, making society unstable, because those contracts and documents are not correct according to law and reality, such as: fingerprints, signatures, thumbprints, copies, etc.;
In order to raise awareness and understanding of society regarding court registration work and to ensure the Law on Court Registration is implemented uniformly within Attapeu Province, as well as to enhance the quality of certifying contracts or other documents to have legal value, serving as evidence for court proceedings, guaranteeing the protection of legitimate rights and interests of individuals, legal entities, and organizations, and contributing significantly to the creation of justice and civilization in society;

The Chairman of the Provincial People's Committee issues an order:

1. All departments, equivalent state agencies at the provincial level, social organizations, districts, and all relevant parties shall increase attention to the implementation of the Law on Court Registration and related legislation.
Regarding strict registration work, taking respect and implementation of the Law on Registration as an important process in building a just and civilized society according to the Party's line, contributing significantly to the construction and socio-economic development of Attapeu Province;

2. Assign all departments, provincial equivalent state organizations, districts, and relevant parties, including state, private, Lao citizens, and foreigners, to uniformly recognize and implement the certification of contracts and various types of documents stipulated in the Law on Registration (amended) No. 24/NA, dated December 29, 2022, as follows:

2.1. Contracts requiring certification are as follows:
- Contracts for sale, exchange, hire-purchase, gift and transfer of all types of registered vehicles;
- Contracts for sale, exchange, lease, gift and transfer of immovable property (land, houses);
- Loan contracts secured by immovable property or registered vehicles;
- Contracts and legal instruments involving changes in land use rights and transfer of land use rights, such as: legal inheritance and testamentary inheritance, consignment contracts, exchange contracts;
- Contracts for sale, partnership, labor, gift, transfer of shares or all types of business;
- Concession contracts between legal entities and the state, lease contracts between individuals and legal entities;
- Construction-repair contracts for infrastructure related to state investment;
Loan agreements and guarantee agreements of banks and microfinance institutions that are secured by real estate or real estate and deposit accounts must be registered for certification.

In addition to the above-mentioned agreements, other agreements may also be submitted to the court for registration certification.

2.2. The documents required for certification are as follows:
- Translation;
- Will;
- Ownership of original property and marital property or joint property;
- Copy (duplicate);
- Signature or fingerprint;
- Photograph compared to the individual;
- Time and place of document execution;
- Other documents;
Shall be considered as valid, compliant, and legally valuable contracts or documents, must obtain
Certification shall be done only by the notarial authority. In the case of contracts or documents that have not yet been certified by the notarial authority, the relevant state organization shall advise individuals, legal entities or organizations to have them certified by the competent notarial authority first;

3. Individuals, legal entities and organizations that bring contracts or documents to the notarial authority for legal certification must pay fees and service charges in accordance with the law on notarial affairs and the presidential decree promulgated from time to time;

4. The provincial justice department and the district justice office must increase attention, coordinate and promote the various departments, equivalent agencies, mass organizations, and district surrounding offices in organizing
Implement and disseminate the Law on Notarization and related regulations on notarization work widely and deeply so that all sectors, organizations, and citizens recognize and understand the meaning, importance, and benefits of certifying the correctness of contracts and documents by the notarial authority;

5. Assign the Provincial Governance Committee and District Governance Committee to pay attention to monitoring and promoting the implementation of notarization work at their level, improve it to be strong in politics, ideology, organization, and working methods, aiming to ensure the correct and complete performance of roles, rights, and duties as stipulated in the Law on Notarization;
6. Let the Party Committee, Provincial Administrative Committee, and District Administrative Committee increase close attention and create various favorable conditions, such as budget, workplace, vehicles, and necessary service equipment, so that the said agency can fully perform its roles, rights, and duties, aiming to ensure social services with speed, accuracy, and high efficiency, contributing to the province's socio-economic development; at the same time, pay attention to managing revenue from fees and service charges for certifying contracts and documents to be correct, in accordance with the decrees of the President promulgated from time to time and financial and budgetary regulations;
7. Assign the Provincial Justice Department to increase attention in planning, proposing construction, maintenance, and upgrading of specialized skills for court registration officials at various levels through multiple forms, such as short-term and long-term training, in a continuous systematic manner, to obtain skilled or expert personnel in that work, aiming to ensure the improvement of the quality of court registration work, ensure the provision of clear information for case proceedings of the justice process to be swift and accurate, and ensure the implementation of court judgments to be more rigorous and sacred;
8. Assign the Provincial Justice Department to serve as the secretariat for the Provincial Governance Committee and to proactively coordinate, monitor, inspect, and promote the implementation to achieve good results, as well as to summarize and compile.
and regularly report to superiors for information and guidance;

9. All department heads, heads of equivalent state agencies at provincial level, provincial military command, provincial police command, district administrative committees, relevant sectors, and citizens shall acknowledge and strictly cooperate in implementing this order;

10. This order replaces Guideline No. 936/ຈຂອປ, dated September 14, 2016, and takes effect from the date of signing.

Chairman of the Provincial Administrative Committee
Distribution:

Provincial Party Standing Committee members: 1 copy each (for information);
Departments, equivalent state agencies: 1 copy (for implementation);
Provincial Military Command, Provincial Police Command: 1 copy (for implementation);
Chairmen of 5 District Administrative Committees: 1 copy each (for implementation);
Keep 1 copy.

Thanousay Bansalith