Guidelines for Implementation of the Court Registration Act

Article

Lao People's Democratic Republic
Peace, Independence, Democracy, Unity, Prosperity
No......,... /ກຍ ,

Ministry
Vientiane Capital, 30 December 2012

Guidance
On the Implementation of the Law on Court Registry

- Pursuant to the Law on Court Registry, No. 24/ສພຊ, dated 29 December 2022;
- Pursuant to the Decree on the Organization and Operation of the Ministry of Justice, No. 601/ນຍ, dated 14 October 2021;
- Pursuant to the Proposal Letter of the Court Registry Department, No. 255/ກຍ.ກທສ, dated 13 November 2023.

The Minister issues the following guidance:

1. Purpose

This guidance aims to implement the Law on Court Registry, No. 24/ສພຊ, dated 29
December 2022, for ease of understanding, as a reference for the unified, convenient, rapid, truthful, and lawful implementation of court registration work, aimed at strengthening the rule of law, protecting the legitimate rights and interests of individuals, legal entities, and organizations that come to request court registration certification, contributing to a peaceful, orderly, and just society.

11. Guidance on Implementation of Certain Contents
1. Filing of Applications
Requests for court registration certification can be filed in two ways: in person and via electronic means.

1.1. In-Person Filing
Individuals, legal entities, or organizations, both public and private, who intend to request court registration certification shall bring their contracts and documents to write an application according to the prescribed form and submit it to the court registration agency of their locality.
Located at or near a notary office, contract execution notary office, or immovable property notary office.

1.2. Electronic Filing
Individuals, legal entities, or organizations, both public and private, intending to file an application electronically shall access the website of the registration authority to complete the application form, submit the contract and related documents, and send them to the registration authority for certification.

2. Documents for Contract Certification

2.1. Sale and Purchase Contract
The sale and purchase contract shall be accompanied by the following documents:
- At least three original copies of the sale and purchase contract;
- For individuals, a certificate of residence, identity card or family book or passport or other document certifying the identity of the contracting parties;
For legal entities or organizations, provide business registration certificate and tax registration certificate, investment license or business license;

Certificate of ownership of the property being sold;

In case the contract has a guarantee, submit documents as specified in item two or three above;

Other relevant documents.

2.2. Exchange contract

For an exchange contract, submit the following documents:

At least three original copies of the exchange contract;

For individuals, provide proof of address, identity card or household registration book or passport or other document certifying the identity of the contracting parties;

For legal entities or organizations, provide business registration certificate and tax registration certificate, investment license or business license;

Certificate of ownership of the property being exchanged;
In case the contract has a guarantee, submit documents as specified on page two or three above;
Other relevant documents.

2.3. Hire-purchase contract
For a hire-purchase contract, submit the following documents:

Original hire-purchase contract, at least three copies;

For individuals: certificate of residence, identity card or household registration book or passport or other document certifying the identity of the contracting party;

For legal entities or organizations: enterprise registration certificate and tax registration certificate, investment license or business license;

Certificate of ownership of the property being hired-purchased;

In case the contract has a guarantee, submit documents as specified on page two or three above;
Other relevant documents.

2.4. Property transfer contract
For a property transfer contract, submit the following documents:
Original property transfer contract at least three copies;
For individuals: residence certificate, ID card or household registration book or passport or other document proving the identity of the contracting party;
For legal entities or organizations: business registration certificate and tax registration certificate, investment license or business license;
Certificate of ownership of the transferred property;
Other relevant documents.

2.5. Property donation contract
Property donation contract shall include the following documents:

Original property donation contract at least three copies;
For individuals: residence certificate, ID card or household registration book or passport or other document proving the identity of the contracting party;
For legal entities or organizations: business registration certificate and tax registration certificate, investment license or business license;
Certificate of ownership of donated property;

Other relevant documents.

Passport or other document

2.6. Consignment contract

The consignment contract shall include the following documents:

At least three original copies of the consignment contract;

For individuals: residence certificate, identity card or family book or passport or other document proving the identity of the contracting party;

For legal entities or organizations: enterprise registration certificate and tax registration certificate, investment license or business license;

Certificate of ownership of the consigned property;

If the contract involves a guarantee, the documents as specified in item two or three above shall be provided;

Other relevant documents.

2.7. Loan contract

The loan contract shall include the following documents:
Original loan agreement at least three copies;

For individuals: certificate of residence, identity card or household registration book or passport or other document certifying the identity of the contracting party;

For legal entities or organizations: business registration certificate and tax clearance certificate, investment license or business license;

Certificate of ownership of the property used as collateral or certificate of land movement (if mortgaged with land);

In case the contract has a guarantee, attach documents as specified in item two or three above;

Other relevant documents.

2.8. Loan for use agreement
Loan for use agreement shall include the following documents:

Original loan for use agreement at least three copies;
For individuals, provide a residence certificate, identity card or household registration book or passport or other document proving the identity of the contracting party;

For legal entities or organizations, provide an enterprise registration certificate and tax registration certificate, investment license or business license;

Certificate of ownership of the property being borrowed;

In case the contract has a guarantee, provide documents as specified in paragraph two or three above;

Other relevant documents.

2.9. Property lease contract
For a property lease contract, provide the following documents:

At least three original copies of the property lease contract;
For individuals, provide a residence certificate, identity card or household registration book or passport or other document proving the identity of the contracting party;
For legal entities or organizations, provide business registration certificate and tax clearance certificate, investment license or business operation license;
Certificate of ownership of the leased property;
In case the contract has a guarantee, attach documents as specified in clause two or three above;

Other relevant documents.

2.10. Concession contract
For a concession contract, submit the following documents:

At least three original copies of the concession contract;

For individuals, provide proof of address, identity card or family book or passport or other document certifying the identity of the contracting party;

For legal entities or organizations, provide business registration certificate and tax clearance certificate, investment license or business operation license;
Certificate regarding concession property from the relevant sector;

In case the contract has a guarantee, submit documents as specified in clause two or three above;
Other relevant documents.

2.11. Deposit of Property Contract
For a deposit of property contract, the following documents shall be submitted:

At least three original copies of the deposit of property contract;
For individuals: a certificate of residence, identity card or family book or passport or other document certifying the identity of the contracting party;

- For legal entities or organizations: an enterprise registration certificate and tax clearance certificate, investment license or business operating license;

- Certificate regarding ownership or certificate regarding rights to the deposited property;
In the case of a guaranteed contract, submit documents as specified in item two or three above;
- Other relevant documents.

2.12. Agency Contract
For an agency contract, submit the following documents:

Original agency contract in at least three copies;

For individuals: certificate of residence, identity card or household registration book or passport or other document proving the identity of the contracting party;

For legal entities or organizations: enterprise registration certificate and tax registration certificate, investment license or business license;

Other relevant documents.

2.13. Service Contract
For a service contract, submit the following documents:

Original service contract in at least three copies;
For individuals: certificate of residence, ID card or household registration book or passport or other document certifying the identity of the contracting party;

For legal entities or organizations: enterprise registration certificate and tax payment certificate, investment license or business license;

Other relevant documents.

2.14. Construction contract

For a construction contract, the following documents must be submitted:

At least three original copies of the construction contract;

For individuals: certificate of residence, ID card or household registration book or passport or other document certifying the identity of the contracting party;

For legal entities or organizations: enterprise registration certificate and tax payment certificate, investment license or business license;
Building permit, land title, plan and valuation certificate;

In case the contract has a guarantee, submit documents as specified in item two or three above. For guarantee with property, must have certificate of ownership or certificate of right to such property;

Other related documents.

2.15. Labor contract
For labor contract, submit the following documents:

Original labor contract in triplicate;

For individuals, have certificate of residence, ID card or household registration book or passport or other identity document of the contracting parties;

For legal entities or organizations, have enterprise registration certificate and tax registration certificate, investment license or business license;

In case of using foreign labor, must have foreign labor quota permit, card
Residence permit, work permit;

In case the contract has a guarantee, submit documents as specified in clause two or three above. For property guarantee, must have certificate of ownership or certificate of rights to such property;

Other relevant documents.

2.16. Transport contract
For a transport contract, submit the following documents:

At least three original copies of the transport contract;

For individuals, provide address certificate, ID card or family book or passport or other document certifying the identity of the contracting party;

For legal entities or organizations, provide enterprise registration certificate and tax clearance certificate, investment license or business license;

In case the contract has a guarantee, submit documents as specified in clause two or three above.
This. For property guarantee, must have certificate of ownership or certificate of right to property
as stated;

Other relevant documents.

2.17. Insurance contract
Insurance contract shall include the following documents:
- At least three original copies of the insurance contract;
- For individuals, must have address certificate, identity card or household registration book or passport or other
document certifying the identity of the contracting party;
- For legal entities or organizations, must have business registration certificate and tax registration certificate, investment license or business license;
- Certificate of ownership of the insured property;
- Other relevant documents.

2.18. Partnership contract

Partnership contract shall include the following documents:

At least three original copies of the partnership contract;
For individuals: certificate of residence, ID card or household registration book or passport or other document certifying the identity of the contracting party;

For legal entities or organizations: enterprise registration certificate and tax registration certificate, investment license or business license;

Certificate of ownership of property contributed as shares;

Other relevant documents.

2.19. Guarantee Contract

The guarantee contract shall include the following documents:

At least three original copies of the guarantee contract;

For individuals: certificate of residence, ID card or household registration book or passport or other document certifying the identity of the contracting party;

For legal entities or organizations: enterprise registration certificate and tax registration certificate, investment license or business license;
Investment license or business operation license;
Certificate of ownership of property used as collateral or certificate of land activity (if land is mortgaged);
Other relevant documents.

3. Accompanying documents for certification of documents
An individual, legal entity or organization intending to request document certification from the court registry shall submit the following documents:

3.1. Certification of will
(a) Written will
- The will must be placed in an envelope and sealed or affixed with wax;
- Residence certificate, identity card or family book or passport of the testator;
- Other relevant documents.

(b) Oral will
- Record of the witness's statement according to the testator's last wishes;
- Residence certificate, identity card or family book or passport of the witness;
Other relevant documents.

3.2. Certification of ownership regarding original property, jointly created property or common property
- List of original property, jointly created property or common property;
- Certificate of acquisition of ownership regarding original property, jointly created property or common property;
- Address certificate, identity card or household registration book or passport of the owner regarding original property, jointly created property or common property;
- Other relevant documents.

3.3. Certification of copies of documents
- Original document or a copy certified by the court registration authority;
- Address certificate, identity card or household registration book or passport of the applicant for certification.

3.4. Certification of signature or fingerprint
- Signature or fingerprint to be certified;
- Residence certificate, ID card or household registration book or passport (of the signature or fingerprint owner);
- Other relevant documents.
3.5. Certification of photo compared to the person
- The photo to be certified;
- Residence certificate, ID card or household registration book or passport (of the photo owner);
- Other relevant documents.
3.6. Certification of time and place of document submission
- Certificate or receipt tracking slip from the relevant organization;
- Residence certificate, ID card or household registration book or passport (of the applicant);
- Other relevant documents.
3.7. Certification of translation
- Original or copy to be translated;
- Translated documents from Lao to a foreign language or from a foreign language to Lao that require certification;
- Residence certificate, identity card, household registration book, or passport of the applicant;
- In case the translator is an individual, attach residence certificate, identity card, household registration book or passport, degree certificate or relevant language education qualification certificate;
- In case the translator is a legal entity, attach business registration certificate and tax payment certificate, translation license;
- Other relevant documents.

3.8. Certification of documents related to inheritance
- Inventory of inheritance, acceptance of inheritance, renunciation of inheritance, record of division of inheritance, and other original documents related to inheritance;
- Certificate regarding ownership of inheritance;
- Opened will (if any);
- Death certificate of the decedent;
- Proof of address, ID card or household registration book or passport of the applicant;
- Other relevant documents.

4. Certification Review
4.1. Contract Certification Review
Upon receiving a request for contract certification, the registrar must examine whether the contract falls within their jurisdiction; if not, they must advise the applicant to seek certification from another relevant registration authority.
If it is within their jurisdiction, the registrar must thoroughly study and examine the contract; if the content of the contract and accompanying documents are complete, clear, authentic, and in accordance with the law,
and after being in accordance with the fine national traditions and customs, the registrar shall submit to the head of the registration agency for consideration and certification. In case the content of the contract is unclear or the accompanying documents are incomplete, the registrar must notify the contracting parties to make corrections; if they fail to correct as advised, the registrar must submit to the head of the registration agency to refuse certification in writing. In case the contract is not genuine, involves coercion, violence, fraud, concealment, forgery, any contracting party lacks legal capacity, the contract contains disputes, or is not in accordance with facts and law, the registrar must submit to the head of the registration agency to refuse certification in writing.

4.2. Consideration and certification of wills
4.2.1. Written certification of wills
Upon receiving a request for certification of a will, the court registrar must carefully examine it. If it is found that the will envelope is in complete condition, tightly sealed, without any tears, and the requester is indeed the true owner of the will envelope, the court registrar must propose to the head of the court registration agency to consider issuing a certificate of registration for the storage of the will envelope in two copies according to the printed form of the court registration agency: one copy to be given to the owner of the will, and the other copy to be attached to the will envelope and kept at the relevant court registration agency. In case it is found that the will envelope is incomplete, not tightly sealed, has tears, and the requester is not the owner of the will, the court registrar must advise them to improve and correct. If the requester fails to improve and correct
Upon recommendation, the registrar must submit to the head of the registration agency a refusal of certification in writing.

4.2.2. Certification of oral wills

Certification of an oral will may take place only when a witness has immediately reported to the registration agency all the content left by the testator, and has clarified the reasons why the property owner could not make a written will. The registrar must examine the witness's information; if it appears that the witness has no interest or benefit related to that will, the registrar must make a record of the content left by the testator together with the witness, and also sign and affix a thumbprint on that record. Then, the registrar submits to the head of the registration agency for consideration of issuing a certificate of registration for the safekeeping of the will according to the printed form.
One copy shall be given to the witness, and another copy shall be kept at the relevant registration authority.

In the case where the witness has submitted a record made to the village administrative authority as instructed by the owner, and requests certification of registration for preservation of the will, the registrar of the registration authority must examine the record and the witness's information. If it appears that the record has been correctly made, and the witness has no interest or benefit in that will, and the witness has explained the reason why the owner could not make the will in writing, the registrar must submit to the head of the registration authority for consideration to issue a certificate of registration for preservation of the will according to the form of the registration authority, then give one copy to the witness and keep another copy at the relevant registration authority.
If it appears that the testamentary document made by the testator was created incorrectly and the witnesses have an interest in or benefit from that will, the court registrar must propose to the head of the court registration agency to refuse certification in writing.

4.2.3. Opening of the will

After being informed of the death of the testator or receiving a request to open the will, the court registration agency that keeps the will must proceed to open the will within fifteen days.

The head of the court registration agency must assign the court registrar to draw up a plan and coordinate with the village administrative authority where the testator died to determine the location, time, and target participants for the opening of the will.

At the time of opening the will, a record must be made jointly by the village administrative authority and the heirs.
According to the form of the court registration authority, and let all participants listen, when deemed correct and complete, then jointly sign as evidence.

The person entitled to inherit the estate under the will must, within six months from the date of opening the will, express in writing to the relevant court registration authority their intention to accept or renounce the inheritance, so that the court registration authority can issue a certificate of acceptance or renunciation of the inheritance as evidence.

4.3. Consideration of confirmation of ownership regarding original property, jointly created property, or common property
Upon receiving a request for confirmation of ownership regarding original property, jointly created property, or common property, the court registrar must research and examine the inventory of assets, evidence information on the acquisition of ownership of original property, jointly created property, or common property.
In addition, if it is found that the evidence information is correct according to the facts and the law, the court registrar must submit it to the head of the court registration agency for consideration and certification. In necessary cases, the court registrar may coordinate with the village administrative agency or relevant sectors before consideration and certification.

If it is found that the evidence information is unclear, not explicit, and not correct according to the facts and the law, the court registrar must submit to the head of the court registration agency to reject the certification in writing.

4.4. Consideration and certification of photocopies

Upon receiving a request for certification of a photocopy, the court registrar must examine the original document to see if the content is complete, clear, without additional text, without erasures or deletions, and that the document does not violate the law.
Then, the court registrar will make a copy of the said document and submit it to the head of the court registration agency for consideration and certification.

In the case where the applicant has submitted the original and the copy to the court registration agency for certification, in addition to checking the correctness as mentioned above, the court registrar must also examine the copy by comparing it with the original; if it is found to be correct and consistent, the court registrar must submit it to the head of the court registration agency for consideration and certification.

In the case where the document requested for certification of the copy has incomplete content, is unclear, has additions, erasures or deletions, and is a document contrary to the law, the court registrar must submit it to the head of the court registration agency to reject the certification in writing.

4.5. Consideration and certification of signatures or fingerprints
Upon receiving a request for certification of a signature or fingerprint, the court registrar must research and examine, then require the person requesting certification to come to the court registration office in person to inquire about the purpose and objective of using such signature or fingerprint. If it is found that the use is correct and not contrary to the law, the court registrar must have the requester sign or affix their fingerprint in person on the requester's document or on the court registration office's form in the presence of the court registrar.
The court registrar must clearly indicate whether it is a right or left thumbprint. In case a person cannot use both thumbs, any finger may be used, but it must be clearly stated which finger and which hand. If correct and complete, the court registrar must submit to the head of the court registration office for consideration of certification.
If it is found that the purpose and objective of using the signature or fingerprint are incorrect or contrary to the law, the court registrar must propose to the head of the court registration agency to refuse certification in writing.

4.6. Consideration of certification of photo comparison with the individual

Upon receiving a request for certification of photo comparison with the individual, the court registrar must research, examine, and then require the person requesting certification to come to the court registration agency in person to inquire about the purpose and objective of using such photo, and also check the photo against the individual requesting certification to see if physical features, marks, and special points such as body shape, face, skin color, scars, moles, birthmarks, etc., are correct and match. If it is found that
The purpose and objective of use are not contrary to the law, and the photograph matches the individual requesting certification. The registrar must submit to the head of the registration agency for consideration to issue a certification certificate in two copies according to the registration agency's form, one copy given to the applicant and the other copy kept by the relevant registration agency.

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If the purpose and objective are incorrect, the registrar must submit to the head of the registration agency to reject the certification in writing. In case the photograph does not match the individual requesting certification, the registrar must submit for a new photograph. If the applicant does not cooperate, the registrar must submit to the head of the registration agency to reject the certification in writing.

4.7. Consideration of certification, time and place for document submission
When receiving the application for certification, time and place of document submission, the court registrar must thoroughly research and examine the certificate or document receipt tracking form issued by the relevant organization, such as: time, date, month, year, place of document receipt, name and subject of the document submitted to the relevant organization. If the document receipt is deemed correct, the court registrar must propose to the head of the court registration organization to consider issuing two copies of the certificate according to the printed form of the court registration organization. One copy shall be given to the applicant for certification, and the other copy shall be kept by the relevant court registration organization.

In case the certificate or document receipt tracking form of the relevant organization is unclear, the court registrar must require the applicant for certification to provide clarification. If unable to clarify, the court registrar must propose to the head
The court registry refuses certification in writing.

In necessary cases, the court registrar may coordinate with relevant departments.

4.8. Consideration of translation certification
Upon receiving a request for translation certification, the court registrar must examine the translated document by comparing it with the original to ensure the content and meaning are correct and consistent, and not contrary to law. If deemed correct, the court registrar must check the educational qualifications of the translator, whether they have knowledge and ability in the relevant language, and whether the translated document includes the name, telephone number, email, and signature of the translator on the last page. For legal entities, must check related
With the translation license, and has written the address, phone number, email, with signature and seal at the end of the translated document or not. In case the translated document has multiple pages, the translator has signed each page to confirm correctness and completeness as stated above, the court registrar must submit to the head of the court registration agency for consideration and certification. In case it is found incorrect, the court registrar must advise for correction, if not corrected, the court registrar must submit to the head of the court registration agency to reject the certification in writing.
Individuals and legal entities who translate must be directly responsible for the content of their translation.
4.9. Consideration and certification of documents related to inheritance
Upon receiving a request for certification of documents related to inheritance, the court registrar must research and examine
Documents regarding the inventory of inheritance, acceptance of inheritance, renunciation of inheritance, record of division of inheritance, and other documents related to inheritance have been made correctly, truthfully, and with complete supporting evidence or not. If found to be correct and complete, the court registrar must submit to the head of the court registration agency for consideration and certification.

In case the documents are unclear, ambiguous, and incomplete, the court registrar must require the applicant to come and clarify and complete the documents. If the applicant does not cooperate, the court registrar must submit to the head of the court registration agency to reject the certification in writing.

4.10. Consideration and certification of other documents
The consideration and certification of other documents, such as powers of attorney, memoranda, company regulations, etc., shall follow the procedures for certifying contracts and documents as stipulated in this guideline.

4.11. Consideration and certification of amendments, supplements, or cancellations of certified contracts or documents
Amendments, supplements, or cancellations of contracts or documents that have already been certified by the registration authority may only be made upon obtaining the consent of the contracting party or the applicant, expressed in writing to the relevant registration authority, together with the certified contract or document and the contract or document to be amended, supplemented, or cancelled attached.
Consideration and certification of amendments, supplements or cancellations of contracts or documents shall follow the procedures for certification of contracts and documents as stipulated in this guideline.

Article 5. Complaint to the Registrar
5.1. Direct Complaint
The contracting party, the applicant for certification or the relevant person must come in person to file a complaint with the Registrar at the registration office where the application for certification was submitted. In case of illness, old age, poor health, detention, or other circumstances where they cannot come to the registration office to file a complaint, the head of the relevant registration office may appoint a Registrar to go to the location to take the complaint.
Direct complaint shall be conducted as follows:

-. The Registrar shall have the contracting party, the applicant for certification or the relevant person explain and confirm, acknowledge the content of the contract and documents requested for certification.
- The registrar explains the rights, obligations, benefits, and legal consequences of the contract and documents so that the participants in the notarization are aware and understand;

- The registrar makes a notarial record and reads it to the participants, then has the contracting parties, applicants, or related persons sign and thumbprint;

- In case the contracting parties, applicants, or related persons are in another province or district far away, or abroad, the relevant registration authority may propose that the registration authority where such person resides perform the notarization on its behalf, but that relevant registration authority must provide information, clearly specify the content of the notarization to be performed on its behalf, and send such notarial record to the registration authority at the place.
Certify within five working days from the date of making the notarial record. For units of the court registry of diplomatic missions or consular offices of the Lao PDR abroad, they shall send the notarial record to the certification authority within fifteen working days from the date of making the notarial record.

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For contracting parties, applicants, or related persons who do not know the Lao language, there must be an interpreter. The interpreter shall be responsible for their translation and must sign, fingerprint, and write their name on the notarial record.
5.2. Electronic Notarization

Contracting parties, applicants, or related persons must notarize with the registrar through electronic means via video conference (ID 60 83), and record the video and audio in the information system.
of the registration authority for certification.

Electronic representation shall be carried out in the same manner as direct representation in Article 5.1, paragraph two, items five and six.

6. Representation
A party, certification applicant, or interested person who is unable to come to apply for certification or directly appear before the registrar shall appoint a representative in accordance with the law, with the consent of the registrar, except for applicants for certification of wills, certification of signatures or fingerprints, and certification of photographs compared with the person.
The representative must have a power of attorney or authorization letter and an identity card, proof of address, household registration book, passport, or other relevant documents.

7. Signing, sealing, and delivery of certification documents
7.1. Signing and sealing
The signing of contracts and documents by the head of the registration authority must be done clearly with black or blue ink to ensure accuracy and legal validity. The seal must be affixed clearly and squarely on the document, covering the left third of the signature, and must not be affixed before signing. The name and surname of the signatory must be written parallel to and aligned with the signature; for Lao language documents, the name and surname must be in Lao. For documents involving foreign countries, the name and surname must be in the foreign language.

72. Delivery of Documents
Contracts and documents that have been certified by the registration authority must be delivered to individuals, legal entities, or organizations.
Only for those requesting certification, with mutual signing for handover. In case the contracting party or the applicant cannot come to receive the documents in person, they may appoint a representative as specified in Article 6 of this guideline to receive on their behalf.
8. Fees, service charges, and other expenses in registration work
Fees and service charges shall be implemented in accordance with the Presidential Decree on Fees and Service Charges, and shall be paid by the contracting party or the applicant.
8.1. Collection of fees
Fees for certification of registration of contracts and documents shall be collected per set; for certification of translation, fees shall be collected according to each type of document.

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8.2. Collection of service charges
Service charges for contract certification shall be collected as follows:
For contract certification, a service fee shall be collected per five pages of each contract and related documents that have been signed and sealed by the registration authority; for attached documents that are not signed and sealed, no service fee shall be collected.
The service fee for document certification shall be collected as follows:
- For will certification, a service fee shall be collected per envelope or per copy. For storage, a fee shall be collected per year from the date of certification until the will is opened;
- For certification of rights over pre-marital property, post-marital property, or joint property, a fee shall be collected per five pages of the certified document;
- For certification of copies, a fee shall be collected per five pages of the certified document;
- For certification of signatures or fingerprints, a fee shall be collected per certification.
- Certification of photo compared to person: collect per certification.
- Certification of time and place of document submission: collect per certification.
- Certification of translation: collect per every five pages of the document to be translated.
- Certification of documents related to inheritance: collect per document.
- Certification of other documents: collect per every five pages of the certified document.

For supporting documents that are not signed and stamped, no service fee shall be collected.

8.3. Other expenses
Other expenses are amounts paid by the applicant to the court registrar to perform any duty, upon the proposal of the relevant person, in necessary cases such as attending the opening of a will, on-site data collection, searching for a teacher, etc.
If the applicant for certification or the related person is sick, old, frail, detained, or in other cases where they cannot come to the court registration office.

9. Preservation of Court Registration Information
9.1. Preservation of Contracts and Documents in Paper Form
Contracts and documents that have been certified by the court registration, along with accompanying documents, must be entered into the court registration logbook. Then, the documents shall be placed in an envelope, with the number, date, month, year of certification, name of the contract or document, names of the contracting parties and document owner, and the destruction date written on the envelope. The envelope shall then be systematically stored in a storage room to ensure security.

The original paper contract and its accompanying documents must be kept for twenty years from the specified date.
After the contract ends. The paper document must keep the original for ten years from the date of receiving court registration certification.

For wills, they must be kept until the will is opened.

9.2. Storage of contracts and documents in electronic form
Contracts and documents that have received court registration certification, along with accompanying documents, must be recorded in the database of the court registration agency systematically, accurately, completely, and kept permanently.

10. Access and use of court registration information
The court registration agency must facilitate individuals, legal entities, or organizations, both domestic and foreign, to access and use court registration information, in accordance with the law on court registration,
Legislation on registry work, registry statistics, contract templates, and various document templates of registry agencies at all levels.
For contracts and documents that have been certified by the registry, individuals, legal entities, or organizations, both domestic and foreign, are strictly prohibited from accessing and using them, unless otherwise provided by law.
11. Destruction
Destruction is the process of destroying paper copies of certified contracts and documents that have exceeded their retention period by using shredders, burning, cutting, or other appropriate methods.
The destruction of contracts and documents must be approved by the head of each level of organization as follows:
- At the ministerial level, the Minister of Justice decides to approve the destruction;
- At provincial level: Governor of province, Mayor of Vientiane Capital decide to approve destruction;
- At district level: District chief, Mayor decide to approve destruction.

11.1. Destruction procedure
Destruction of contracts and documents shall follow these steps:
- Appoint a destruction committee;
- Prepare a list of documents to be destroyed;
- Hold a meeting to evaluate contracts and documents to be destroyed;
- Carry out destruction;
- Make a destruction record.

11.2. Destruction file
Destruction file refers to documents recording information about the destruction of contracts and documents, which must be kept in the information system of the registration authority.
The destruction file includes the following documents:
- Decision on appointment of destruction committee;
- List of documents and report on destruction;
- Minutes of the destruction meeting;
- Application letter and decision approving destruction;
- Destruction record.

11.3. Destruction Committee

The ministerial-level committee is appointed by the Minister of Justice and consists of:
1. Head of the Office as Chair;
2. Head of the Court Registry Department as Vice Chair;
3. Representative of the Ministry of Interior as member;
4. Division of Court Registry Database, Court Registry Department as member;
5. Relevant technical staff of the Court Registry Department as members.

The provincial-level committee is appointed by the Governor or Mayor of the Capital and consists of:
1. Head of the Provincial/Capital Administrative Office as Chair;
2. Head of the Justice Division as Vice Chair;
3. Representative of the Interior Division as member;
4. Head of the Court Registry Section as member;
5. Relevant technical staff of the Court Registry Section as members.
The district-level committee is appointed by the district mayor or city mayor and consists of:
1. Head of the District/City Administrative Office as Chairperson;
2. Head of the Justice Office as Vice Chairperson;
3. Representative of the Interior Office as member;
4. Head of the Court Registry Unit as member;
5. Relevant technical staff of the Court Registry Unit as members.

For the destruction of contracts and documents whose retention period has expired in the Court Registry Unit of the embassies and consulates of the Lao PDR abroad, the Ministry of Foreign Affairs shall implement.

11.4. Rights and duties of the Destruction Committee
The Destruction Committee has the following rights and duties:
- Select contracts and documents that have expired retention periods and prepare a list of contracts and documents to be destroyed;
- Hold a meeting to evaluate contracts and documents, determine the retention period for destruction;
- Propose to the relevant higher level to issue a decision on approval of destruction;
- Make a destruction record;
- Summarize, evaluate and report the destruction to their superior;
- Exercise rights and perform other duties as prescribed by law.
12. Procedure for cancellation of court registration certification
12.1. Filing an application for cancellation
To file an application for cancellation of court registration certification, submit to:

- If the Department of Court Registration certifies incorrectly, submit to the Minister of Justice;

- If the Division of Court Registration certifies incorrectly, submit to the Department of Court Registration;

- If the Office of Court Registration certifies incorrectly, submit to the Division of Court Registration;

- The Office of Court Registration attached to diplomatic missions and consular offices,
If the certification by Lao embassies or consulates abroad is incorrect, the submission shall be made to the Embassy, Consulate General, or Head of Consular Office.

Documents required for the application for cancellation are as follows:

- The contract or document for which cancellation of court registration certification is requested;

- Other supporting documents that are information and related to the contract or document for which cancellation of certification is requested.

12.2. Consideration of cancellation
After receiving the application for cancellation, the relevant court registration authority must examine whether the application for cancellation falls within its responsibility, or whether the applicant for cancellation of certification is related to the certified contract and document, or whether the certified contract and document are subject to an injunction, judgment, or ruling of the court.
A people's court judgment, ruling or mediation statement that has become legally effective, if it is not within its jurisdiction or the applicant for cancellation has no interest, or there is a people's court judgment, ruling or mediation statement that has become legally effective, shall not be considered and must be notified in writing to the applicant within seven working days from the date of receipt of the application. In case the application for cancellation is within its jurisdiction, the court registration authority must examine the certified contract or document and collect information related to the certification, and if necessary, may invite relevant persons to clarify reasons and provide information and additional documents. After examining the information, the authority
The registration authority shall consider whether to cancel or not within thirty days from the date of receipt of the request, then notify its superior and relevant parties.
13. Responsibilities of the registration authority
Each level of the registration authority is responsible for researching, examining, and certifying the correctness of contracts as follows:
- The registration authority is responsible for researching, examining, and certifying the correctness of the following contracts:
- Contracts signed by the government, ministries, central organizations with individuals, legal entities or organizations, both domestic and foreign;
- Contracts signed by the head offices of commercial banks, both domestic and foreign, financial institutions, credit companies operating their business in the Lao PDR with individuals, legal entities or organizations, both domestic and foreign;
Between legal entities, both domestic and foreign.

2) The Court Registry Department is responsible for researching, examining, and certifying the correctness of contracts within its scope of management as follows:

Contracts signed by provincial governors, capital city mayors, departments, provincial-level organizations with individuals, legal entities, organizations (both state and private of the Lao PDR or foreign);

Contracts signed by headquarters, commercial bank branches or financial institutions or leasing companies (domestic or foreign) with individuals, legal entities or organizations (both domestic and foreign);

Contracts between individuals, between individuals and legal entities, or between legal entities (both domestic and foreign).

3) Court Registry Office
Responsible for researching, inspecting, and certifying the accuracy of contracts within their scope of management, as follows:

District governors, municipal heads, city mayors, offices, district-level organizations signing with individuals,

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Legal entities, organizations both domestic and foreign;

Contracts signed by branches, commercial banking service units or financial institutions or credit leasing companies, whether domestic or foreign, with individuals, legal entities, or organizations both domestic and foreign;

Contracts between individuals, between individuals and legal entities, or between legal entities, both domestic and foreign.

Registration authorities at each level are responsible for researching, inspecting, and certifying the accuracy of the following documents:

Wills;

Ownership of original property, acquired property, or joint property;

Certified copies of documents.
Signature or fingerprint;
Photo compared with the person;
Time and place of document submission;
Translation;
Documents related to inheritance;
Other documents.

For the registry office of the Embassy, Consulate General or Consular Office of the Lao PDR abroad, responsible for certifying registration as delegated by the Ministry of Foreign Affairs.

11. Implementation

Assign the Registration Authority to be responsible for implementing this guideline effectively.
In implementing this guideline, if difficulties arise, report to the higher level for timely guidance and resolution.

This guideline is effective from the date of signature.